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PRIVACY POLICY

Effective as of April 19, 2006


INTRODUCTION

IGAF Worldwide values the privacy of its members, affiliates, and visitors to its Web sites and is strongly committed to each visitor's right to privacy. IGAF Worldwide is a licensee of the TRUSTe Privacy Program. TRUSTe is an independent, non-profit organization whose mission is to enable individuals and organizations to establish trusting relationships based on respect for personal identity and information by promoting the use of fair information practices.

This Privacy Policy has been developed as a codification of IGAF Worldwide's commitment in this area and covers the sites http://www.igafworldwide.org, http://www.igafworldwide.org/private, and http://www.igaf.org. The Privacy Policy explains IGAF Worldwide's information gathering and handling practices, and it can be linked to from the bottom of every page contained within these sites. If you have any questions regarding IGAF Worldwide's Privacy Policy or do not feel that your concerns have been otherwise addressed, please contact us by sending an email to privacy@igafworldwide.org. If IGAF Worldwide is unable to address your inquiry satisfactorily, please contact TRUSTe through the TRUSTe Watchdog Dispute Resolution Process at http://www.truste.org/consumers/watchdog_complaint.php. TRUSTe will serve as a liaison with the Web site to resolve your concerns.

SCOPE

It is the intent of IGAF Worldwide to be in compliance with the principles of the Personal Information Protection and Electronic Documents Act of Canada, the European Union Safe Harbor, the Data Protection Act of the United Kingdom, and selected legislation worldwide regarding privacy of data.

This Privacy Policy guides how IGAF Worldwide stores and uses personal information that is collected by or provided to IGAF Worldwide, whether through our Web sites or by other methods such as an application, enrollment, registration or order form, or other means. This Policy covers all of IGAF Worldwide's Web sites; however, this Policy does not cover affiliate Web sites, whether or not linked to IGAF Worldwide's sites.

CONSENT – PUBLIC/PRIVATE SITE

By using IGAF Worldwide's Web sites, you signify your acceptance of our Privacy Policy. If you are an IGAF Worldwide member, you have been provided a membership username and password directly from IGAF Worldwide. This username and password will enable you to login to our private Web site for members only, and it also serves as the only means of authenticating your identity on IGAF Worldwide's Web sites. Whether you choose to search our public site or to login as a member to our private site, you are consenting to IGAF Worldwide's information collection and use in accordance with its Privacy Policy.

COLLECTION AND USE OF INFORMATION

In order to ensure that our Web sites are as useful and effective an information source as they can be, we use log files to analyze information. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track visitor's movement in the aggregate, and gather broad demographic information for aggregate use. These types of log files are not linked to personal information. IGAF Worldwide uses these statistics to improve site content and usability; this information does not identify visitors personally.

Visitors are not required to be IGAF Worldwide members in order to search IGAF Worldwide's Web site, with the exception of secure pages that are accessible by members only. When an IGAF Worldwide member enters a username and password in order to access these secure pages, a temporary cookie may be deployed. This cookie — a small text file stored on the visitor's browser — enables the Web site to remember this authentication information during movement from one page to another. This makes it unnecessary to log in again on each page. If you have set your Internet browser to reject cookies, access may be denied to the secure areas of IGAF Worldwide's Web site. Advertisements from third parties may occasionally be used on the IGAF Worldwide Web site, and these third party Web sites may also use cookies to track your Web page usage for advertising or other marketing purposes.

IGAF Worldwide also collects limited personal data offline from IGAF Worldwide regional offices and member firms in order to provide membership services to partners and staff of member firms. Examples of this information would be name, email address, phone number, and also information regarding your place of business. Collection and transfer of this data between IGAF Worldwide and its regional offices and/or member firms is allowed through explicit consent as a member and through adherence of IGAF Worldwide regional offices to the Safe Harbor Act in Europe, Data Protection Act in the UK, or other privacy policies. Partners and staff of IGAF Worldwide member firms who do not desire the collection and/or transfer of their personal data should request exclusion through their firm or regional IGAF Worldwide office.

COMMUNICATIONS FROM IGAF Worldwide

IGAF Worldwide communications are sent to the partners and staff of IGAF Worldwide member accounting firms ONLY, unless responding to an inquiry received directly from the Web site.

MEMBER SERVICES
IGAF Worldwide uses personally identifiable information collected offline, voluntarily provided through our Web sites, or by other means, to notify the partners and staff of member firms about IGAF Worldwide events or other relevant products and services offered through IGAF Worldwide. Also, if you are a member of an IGAF Worldwide special interest group or committee, IGAF Worldwide will include your contact information in its directory of such members for networking purposes. These communications are typically sent via e-mail or printed material. Although these communications are part of the membership services offered through IGAF Worldwide, individuals may opt-out of these communications by sending a request in a way that is described in the Opting Out section of our Policy, or by replying directly to any e-mail communications with their opt-out request. You should receive confirmation of your request within 2-3 business days.

NEWSLETTER
In the event that IGAF Worldwide publishes a newsletter in which a member firm can choose to subscribe to, we will ask for contact information such as name, address and e-mail address of the individual to whom the newsletter will be sent. If the individual chooses to unsubscribe from the newsletter, he/she may do so in a way that is described in the Opting Out section of our Policy or by following the unsubscribe instructions sent with the newsletter.

CUSTOMER SERVICE
We communicate with users on a regular basis, responding to the general inquiries and service requests submitted through the Web site. This communication will take place via email or phone, in accordance with the user's wishes.

DISCLOSURE OF INFORMATION TO THIRD PARTIES

On a selective basis, IGAF Worldwide may sometimes disclose personally identifiable information of its member firms. This is not information collected over the internet, but offline information from the IGAF Worldwide member database. It may be released to outside organizations whose products and services are perceived as a benefit to IGAF Worldwide members. These organizations provide products and services that include, but are not limited to:

  • Directory printing
  • Consulting services
  • Meeting planning
  • Hotels, resorts and restaurants hosting IGAF Worldwide events
  • Travel agents
  • Airlines and tour operators
  • Credit card authentication companies
  • IGAF Worldwide Regional Officers

IGAF Worldwide may also provide mailing information to other organizations whose products and services are a perceived as beneficial to our members. If you do not want IGAF Worldwide to provide your personally identifiable information to third parties other than IGAF Worldwide affiliates or as noted above, please see Opting Out section of this Policy.

IGAF Worldwide does not release any personally identifiable information of non-members to third parties.

RIGHT OF ACCESS

IGAF Worldwide is dedicated to providing reasonable access to members and others who want to review their personal information maintained by IGAF Worldwide, and to correct any inaccuracies therein. Each IGAF Worldwide member firm will have a designated Firm Profile Administrator who is responsible for reviewing and updating the data for their office location. The Firm Profile Administrators may view and update their firm data by accessing the Firm Profile database, available upon login to the Firm Profile section of our member site at http://www.igafworldwide.org/private. Access to personal information may also be requested by emailing info@igafworldwide.org. You should receive confirmation of your request within 2-3 business days. IGAF Worldwide is not responsible for verifying the continued accuracy of either member or nonmember information.

LINKS

IGAF Worldwide's Web sites contain "links" to other sites, including sites operated by IGAF Worldwide's affiliates or their agents. IGAF Worldwide's does not control, and is not responsible for the accuracy, timeliness, security, or even the continued availability or existence of this outside information. Opinions expressed on other sites linked from IGAF Worldwide's Web sites are not necessarily those of IGAF Worldwide's, nor does IGAF Worldwide's endorse, warrant, or guarantee products or services described or offered on those other sites. Neither is IGAF Worldwide responsible for the content of any Web sites that choose to link to IGAF Worldwide's Web sites with or without IGAF Worldwide's consent.

Other organizations linked to IGAF Worldwide's Web sites may collect information about you when you view or click on these sites. IGAF Worldwide cannot control this collection of information. You should contact these organizations directly if you have any questions about their use of the information they collect.

MESSAGE BOARDS/PUBLIC FORUMS

Please keep in mind that whenever you voluntarily disclose personal information online — for example on message boards, through email, through forms, or in chat areas — that information can be collected and used by others. In short, by posting personal information online that is publicly accessible, you may receive unsolicited messages from other parties in return.

SECURITY

Member information is password-protected so that only the member or IGAF Worldwide staff has access to information other than as used in the directory or for areas of expertise. A member may edit their own information at any time by logging in with their user name and password. IGAF Worldwide strongly urges members to not divulge their password to anyone outside their firm. IGAF Worldwide also urges members to completely close their browser window when they have finished visiting the IGAF Worldwide web site. This is to ensure that others cannot access personal information if the computer is shared or is used at a public place like a library or school.

CHANGES TO PRIVACY POLICY

IGAF Worldwide reserves the right to modify or amend this Privacy Policy at any time and for any reason. Nothing contained herein is intended to create a contract or agreement between IGAF Worldwide and any other party. The users of IGAF Worldwide’s Web sites should reference this Policy periodically to ensure that they have knowledge of the current provisions of IGAF Worldwide’s Privacy Policy. If, however, IGAF Worldwide will be using the users’ personally identifiable information in a manner different from that stated at the time of collection, we will notify the user via email.

OPTING OUT OF THE RELEASE OF PERSONAL INFORMATION

IGAF Worldwide members can choose to be excluded from certain mailings or other uses of their personally identifiable information by IGAF Worldwide. To opt-out, please send your request to our headquarters office at 3235 Satellite Blvd., Building 400, Suite 300, Duluth, GA 30096 or to privacy@igafworldwide.org. You should receive confirmation of your request within 2-3 business days. However, if you choose to provide IGAF Worldwide with personally identifiable information by purchasing a product, registering for an event, or requesting other services, IGAF Worldwide will use that information to provide you with the purchased products or services, for billing purposes, to send immediately relevant information to you, to respond to you, and/or for other purposes related to the reason for which you provided the information, even if you opt-out of the use of your information by the means detailed in this Privacy Policy.

LEGAL DISCLAIMER

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.

If you have any questions or concerns regarding our privacy policy, please contact us at:

IGAF Worldwide
Web Site Coordinator
3235 Satellite Blvd.
Building 400, Suite 300
Duluth, GA 30096
678.417.7730 – p
678.999.3959– f
privacy@igafworldwide.org

 



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